All businesses want their staff to be productive and working to the best of their ability – and it is important to know that the workplace can play a huge role in this. An organised office is a happy office and there are many things that you company can do to improve the working environment for staff.
Here are six better ways to organise your office.
- Scan your documents
Many offices can find themselves simply overwhelmed with paper documents. Even if you have a good filing system, small mistakes can lead to very serious problems and you can end up with mountains of paper files that no-one really knows what you to do with. So, scanning and digitising your documents can be a hugely beneficial thing to do for your work space. It will save paper, save space, and it is actually a lot easier to do than you might think.
Modern bulk scanning processes mean that virtually any kind of document can be quickly and efficiently scanned and uploaded to your IT infrastructure. Specialist scanning services offer everything from microfilming scanning to flat-bed scanning depending on the needs and requirements of your documentation.
“Document scanning releases staff to focus on core business activities without initial capital expenditure.” (Document Options)
- De-clutter your working space
Clutter can be a huge problem for offices. It can make your operation look lazy and unprofessional, and it can even get in the way of productivity – there is research to suggest that keeping the workplace tidy can help to maximise team morale and keep the entire workforce productive.
So, take the time out of a day to really organise the office of the things that are only getting in the way or aren’t regularly use. Work through one area at a time and clear out space. You don’t even need to have something in mind to fill up that space; often it is better to feel like your office is spacious rather than cramped.
- Think about cables
Too many businesses set up all of their electrical equipment without considering just how unsightly lots of loose cables can be – never mind the horror story of trying to untangle those cables if you need to move the equipment at a later date. So, take the time to organise your cables, and use clever devices such as cable holders to make them much easier to manage.
It could even be useful to label all of the cables, chargers and sockets in the business so that you always know what they are used for.
- Tidy your desk every night
You might be surprised about how much time can be wasted every day if you don’t have a tidy desk. Don’t leave notes and documents strewn about your desk – tidy them away and take care to remember where they are so that when you need them you can find them. And clean your working space while you at it. Leftover lunch containers or used mugs should be cleared away before you leave the night.
If your desk is a mess when you arrive you’re just going to have to spend time cleaning it up and getting ready before you start work. This can waste valuable time in the morning.
- Keep a clean inbox
Organising your office is about more than just your physical workspace. Be honest with yourself – how tidy is your email inbox? To stay organised and be as productive as possible you need to be able to quickly and easily navigate your emails. Organise the important ones and place them in a special folder, and be sure to always delete those emails you know you won’t need again, otherwise they will just be wasting space, both on the server and in your inbox.
- Have areas of the office that aren’t for work
Too many businesses assume that the best way to keep staff productive is to have them working at all times. This could create a culture of ‘working lunches’ and teams that never take a break. This is a bad idea, and it can actually impact productivity negatively. Ensure that there a break-up spaces around the office where staff can eat lunch, take a break or host informal meetings. Doing so can see a marked difference not only in the output of staff but also in the quality of the work they do.