If you have got an important meeting to host then the venue you choose needs to be impressive. You need to leave a good impression on all of your guests. After all, the conference venue selected will be a representation of your company.
Out of all the conference venues, you choose this one. It says a lot about how you view yourself as a business and how much effort you have put into planning the occasion. Nevertheless, we aren’t all millionaires. Not everybody can afford the best conference venues for their corporate events. So, what do you do? Read on to discover top tips for saving money when hiring a conference venue.
There is a lot of money to be saved via booking online through a conference venue finding company. Not only that, but it is a lot more convenient too. When booking online you will discover rates are typically cheaper. Why? Because businesses are competing with all the other venues on the internet, and thus they know that in order to impress they have to offer the best deals. Not only this, but a lot of venue finders offer online discounts too.
Use your own staff
When hosting a large corporate event there is often the need to have extra staff on hand. You may need to show people to their seats. You may need someone to help you with your presentation. Instead of spending money on this event service, why not bring some of your own staff to do the job? Or if not, surely you can rope in a friend or your son or daughter to help. No one will ever know that they aren’t professionals.
Make sure the meeting starts on time
A lot of people end up paying added fees for their conference because they have overstayed their welcome. If you have arranged to have the meeting room from 12 p.m. until 1 p.m. yet your meeting runs from 12.30 p.m. until 1.30 p.m. there is every chance the venue will charge you more money for the added half an hour. And to be honest; they have every right to. Something as simple as time keeping can be the difference between a cost effective meeting and an expensive one.
Only book a room of the capacity required
In general it is a case of the bigger the room the more money you pay. So why waste your money on a room with a capacity of 50 people if there are only 20 people attending your conference? It may sound obvious and highly illogical, but there are so many companies who make this mistake. Plus, for training meetings, for example, doing a course at one one of the online colleges for social work, or a different subject, require the right sized rooms otherwise people can get distracted. Often it is because they fall in love with a venue and this is the only room they have available. But there are plenty of other fantastic conference venues.
If you use the four tips presented in this article then you should be able to save a substantial amount of money when hosting your next conference. Simply remember to book your room online, only go for the capacity you require, use your own staff and start the meeting on time.