Top five features every meeting room needs

When it comes to the modern working environment, it’s more important than ever before to have a productive workspace for everyone to benefit from.

Gone are the days of mountains of paperwork with no technology to help you. In the modern age, there is so much more new gadgets, accessories, and technology that can help you have a stress-free day in the office.

meeting room

If you are holding an important meeting in your office, there are many features that you can use to make your meeting even better for the whole team. You can easily create a meeting room that is both practical and productive for everyone by using beneficial interior design features and modern technology. So if you’re feeling uninspired by your plain meeting room, Southern Office Furniture are here to outline five features that can make all the difference to your work environment:

1. Plenty of space for writing

One of the most underrated parts of the average meeting room is space in which to write and collaborate with your colleagues. It is therefore useful to have a range of areas in your meeting room for you to mind map, brainstorm, and take notes. Whiteboards, marker-friendly glass walls or even interactive digital smart boards are just some great features that you can include in your meeting room. With plenty of room for everyone to get involved, your meeting would certainly benefit from these added writing materials.

If you have a lot of ideas that you need to write down, these writing features are a fantastic way to visualise your thoughts and work notes. Give everyone a voice with plenty of pens/markers to go around, and your meeting will soon become much more exciting.

2. Great lighting

A well-lit work space is an important part of any modern meeting room. Gone are the days of working at poorly-lit desks or in blinding fluorescent offices. Instead, for your meeting room one feature that can help you improve productivity is by introducing softer lighting. This can be through wall lights, spotlights, or even stylish statement ceiling lights. A great way for you to ensure that you meeting room is not too dark or too bright is by also installing a dimmer switch as well. This can help you have better control over the brightness of your meeting room.

Natural lighting can also be a great way for you to brighten up your office space. Locating your meeting room by a wide window can help you add further lighting to your office without needing to use electricity. Ensuring that your office space is well-lit is a great way to keep your colleagues paying attention for the whole meeting.

3. Practical, on-trend furniture

Nothing will distract you more in a meeting room that being sat in an old-fashioned, cramped or dimly lit room. Dark colours and poor lighting are just some factors that can impact the attention span, concentration, and productivity of your meeting attendees. Light wood materials and softer colours can help transform your meeting room into a more creative and inviting work space. Swapping out old furniture for modern meeting room tables and stylish office chairs can also ensure that your colleagues are sitting comfortably for the duration of the meeting.

For the average meeting room less is more, so it might be best to also get rid of all that extra furniture you don’t need to help make the room more spacious for everyone.

4. Technology-friendly functionality

One of the key factors for a modern meeting room is having a technology-friendly work space. Whether it is integrated projectors, laptop charging stations, or digital software, each can be beneficial for a modern office. Using digital technology can help your meeting run smoother than ever before. Having a good Wifi connection is especially important if you want every meeting attendee to easily access the internet in your meeting room. 

Today’s meeting room should be equipped with all you need to hold professional, efficient meetings, both internally and with outside clients or customers. If there’s software or digital technology you need to use for your day-to-day job, then it makes sense to include it in your meeting spaces too.

5. Communication connectivity

Communication is critical for a modern workplace, so when you’re working with remote staff, outside clients or global team members, being able to include them in your meetings with ease is a must. Both a practical and functional way that you can ensure good communication is by using digital meeting systems such as screen-sharing, high-quality telecommunication services, and note-taking software. Any modern meeting room that is equipped with these fantastic features is guaranteed to make meetings run smoother and more efficiently.

For any workplace, a meeting room that is equipped with the most up-to-date equipment and design choices is a must for optimal productivity. All it takes is a few features, and your meetings can go from underwhelming to engaging, encouraging collaboration and more effective working processes.

For any modern office environment to run to their best potential, these five features can really help. Whether you are incorporating digital software, stylish office furniture, or high-quality projectors, all can help you to create a productive meeting room. While these features can help you meetings run smoother, they can also help you by creating a great first impression for your external clients. By having a well-lit, stylish modern office space you are well on your way to having more productive and creative meetings in the future.