Many large businesses have a full department to deal with HR issues. For small businesses it simply is not possible to hire one person, let alone a full HR team. This is where HR digitalisation can be the hero for SMEs.
The digitalisation of HR is not a process in which people are removed from their jobs. It is a technological solution for SMEs to improve efficiency and productivity.
So, is using HR software right for your business? Why is taking advantage of this technology beneficial? Read on to find out more about the benefits of implementing HR digitalisation.
All your HR needs in one place
The first benefit is probably the most obvious. HR software needs to meet and solve all your HR needs in one place.
All your employees are gathered in the system, which easily tracks when they clock in and clock out of work. The data compiled allows you to track their absences, whether that is sick leave or when employees are on holidays.
You can allow certain people to access relevant files. There is no chance that someone can tamper with the records when everything is saved in the cloud. If there is any suspicion of wrongdoing, it is easy to track the user responsible.
A good HR software will also allow you to manage pre-payroll and expenses. The digitalisation of these HR processes makes sure that everyone is on the same page. Less mistakes will be made and instead of stumbling upon receipts, managers just have to approve employee requests.
It saves you valuable time
HR processes can be very time consuming. As with all things, human error can be a factor when new or existing employees receive conflicting information. Going back and redoing any tasks takes time and effort that you do not have as an SME.
With HR software company information can be accessed by anyone in the company, at any time. If an employee is unsure about how a certain situation should be dealt with, they can log on and search for what they need, before taking time away from their manager.
It also saves you time when collating data. For instance, if you are heading into a performance review, instead of rummaging through piles of paperwork, you can just log into the software, pull up your employee’s file and find the information you need in a clean overview.
It makes your life easier
In the past, an HR office had stacks of paperwork up to the ceiling, including documents for every employee, from their CV to the exact day they started working. In the modern age, having a forest of paper is seen as unsustainable. You can now hold millions of documents in the palm of your hand, or on the cloud.
A cloud-based HR system puts an end to unnecessary paperwork. Data of every employee and their work at your company is at your fingertips, on any device, anywhere.
The flexibility the digitalisation of HR provides is very useful for small businesses. At the early stages of your company, space is an expense you cannot afford. The problems that come with storing company data on paper at home from a data security standpoint are clear. Using HR software that is accessible from your smartphone and is password protected, is easy to implement and ensures confidential data is safely stored.
New employees get everything they need
Onboarding is a process that can be incredibly time consuming. One of the worst things about starting a new job is getting up to speed with your colleagues. It can drain enthusiasm from the new role and make you feel that you do not belong at the company.
HR software can provide new employees with all the tools they need for their new role. They can start going through the onboarding process and understand what their new colleagues are doing as well as what their specific tasks are.
An effective onboarding process also improves the productivity of the entire team. Although it is good to ask questions in a new role, it can be distracting for workers who have their own work to get on with. If a new member of the team has the same training and information that the current team has, they will be seen as a productive addition rather than as a liability from the start.