Tips to write a business letter UK with examples

Business letters are significant since they act as a structured means of interpersonal contact. They provide helpful knowledge on commercial issues, such as buying purchases, which have a legal function.

The letter of business is often used as a guide for potential dealings between people and organisations. We will be going through the business letter layout UK to get a fundamental peek at how to write a dissertation layout in this article.

business letter

Letters of business foster and maintain goodwill. By good contact, sound business partnerships are established and sustained by business letters. Written letters correctly give a reasonable opinion of an organization or individual. Each company must constantly advertise its goods and services, and one approach is to forward letters to consumers and customers. These letters replace advertising at a micro stage.

Printed mail, including reference letters, resignation letters, career cover letters, legal correspondence, and business messages, is usually reserved today for paramount professionals’ communications. Since a letter is a structured correspondence style, you want to know how to compose a competent letter.

The following example of the business letter layout UK shows the material to be used in composing a letter and guidance on the address, greeting, separating, shutting down, and signature.

Formatting tips for letter

Follow these recommendations in order to ensure that your business dissertation letter is professional:

  • Your letter must be concentrated and straightforward; make your letter explicit about its meaning.
  • Justify the letter on the left.
  • Use single spacing for letters, and let each paragraph have space.
  • Use a single font, like Arial, Courier New, Times New Roman, or Verdana. The font size should be about 10 or 12.
  • After greeting and before closing, leave a blank line.
  • Instead of colourful and intimate material, business letters can only be written on white paper.

Start writing with the basics

Start with the fundamentals of writing a letter in a general style and studying different formats for business letters. You may also look at samples of these business letters relevant to your work. From the samples, you can have a few phrases to note for your business letter, however, do not forget to check your text through plagiarism checker free online so that your text looks unique and not like a standard template. Review further formatting info and see some other business letter format examples.

Review examples for learning

If you are interested in learning from examples, certain kinds of corporate letters to pick from include cover letters, resumes, thank you interviewing letters, follow-up letters, letters of approval or refusal, letters of resignation, and letters of gratitude. All these can be accessed easily from Google and can get the perfect brief overview of writing a business letter.

Things to avoid while writing a formal letter

  • Grammar mistakes and spelling errors must be avoided. Grammarly is a free application to check your output.
  • Business letters shouldn’t be too long and their objective should be clearly defined. Avoid lengthening it. To make sure your letter is concise, try summarizing it. Using an AI tool like can also help.
  • ‘I’m” is supposed to read ‘I am’ by use of contractions. ”That’s” ought to read ‘that is.’
  • Have redundant details.
  • Refrain from using overcomplicated words, i.e., ‘The problems that have been illustrated show a potential failure’ could read ‘I think that these issues will lead to a crisis.’
  • Refrain from using unprofessional mailing addresses.

Quick tip: Get your Dream Job -> Free resume Review here.

How to format business letter layout UK

Write your details on the top right in order

  • Name and title
  • Job title
  • Address
  • Date
  • The date should be used without abbreviations, i.e., April 17th, 2021.
  • Email Address
  • Phone Number

Details of the recipient on left-hand-side

  • Name of the recipient
  • Organization or company’s title
  • Address


Start writing the name by using Dear; if you don’t know the recipient’s name in particular, then use Sir or Madam.

Opening paragraph

To explain yourself and your intention for writing this letter, use these specifications in your opening paragraph.  You must pose a message directly, and you must emphasize why you are mailing the receiver. Consider this section as a straightforward means of capturing your interest.

Main body

Use this section to explore the problems posed in the initial paragraph of your business letter layout UK. Learn more about what you deliver or question the client, supported by appropriate facts. Consider this column to examine the questions that have been posted in the opening paragraph.

Closing paragraph

Thank and Encourage the receiver for their time, experience, and assistance with the approaches described in the closing remarks. Including a line like ‘please make touch with me at your utmost convenience’ to demonstrate confidence in correspondence and readiness to respond is good practice.

Get your First Class Error Free Essay -> Here.

Ending remarks

The signing off is one of the last occasions to leave an impact at the end of your message. You can choose from various choices depending on the partnership and whether you write to the recipient. Imagine oneself as the recipient when in question; how do you want it to be dealt with?

Use a formal tone in the first interaction or discuss something important like ‘Yours sincerely’ or ‘Yours respectfully.’ If you are contacting the recipient for the first time but want to keep the tone friendlier, use ‘Yours appreciatively’ or ‘Kind regards.


Your signature shows professionalism at the conclusion of a formal letter. After you print the message or use this app to generate your digital signature, you can also make a signature by hand.

Grace Griffin is a member of the writer’s Team on Research prospect. She has a bachelor’s in Law, a Master’s in Literature, and a PhD in Economics. She wanted to explore all the possible subjects in the world. Still, she is afraid that she couldn’t do so. Grace is a technical writer and writes research-based content. As for her hobbies, she loves reading articles, blogs, magazines, newspapers and books.