For many companies, searching for data or information on their digital platforms could be a challenging task.
For instance, an employee in the marketing department may be creating a new promotional video to be posted on several social media channels. They may need to add some related images or information from various documents. If the enterprise stores its digital assets according to file format in different networks, folders, or applications that aren’t connected, it could make the search for the required content difficult.
Some firms may prefer keeping such information in one management system. However, such a structure may be complicated for some employees, expensive or even insufficient to collect all of the company’s data. In fact, data can be found in different systems – such as CRM, ERP, etc. – and therefore in silos. Thus, most organisations turn to digital enterprise search solutions offered by technological companies.
How enterprise search affects companies’ efficiency
An enterprise search software is a platform that allows employees to find various information, regardless of their storage location. This kind of program can be advantageous to a company looking to enhance efficiency. It’s because it enables individuals to easily locate data from one or several databases, folders, or networks by using just one search query.
This platform also allows your employees to quickly find needed information regardless of their file format or language. This becomes possible as the platform is built with smart features like natural language processing, connectors, and query builders, among others.
Compared to conventional tools like web and desktop searches, such platforms allow maximum data security. It’s because companies have the right to grant access to chosen individuals. Additionally, they allow scalability. This means the software can handle several users and large data volumes at a go without affecting their performance or causing damage to company hardware.
Benefits of enterprise search in your business
Most companies embrace digital efficiency by getting the best technologies improving their processes and productivity. All the features of an enterprise search could ensure this by enhancing employee performance. As a result, this could provide more success in their daily activities. Some of the ways enterprise search platforms can help is by:
1. Improving data searchability
It’s believed that amongst other factors, one reason why projects may not be completed in time is because individuals spend more time looking for useful data. This can be more challenging for employees if a company stores its data in many separate repositories.
Enterprise search solutions are built with special capabilities like result filtering, smart suggestions, and multilingual and multimedia support. These help in finding files quickly, reducing research time significantly. As such, projects could be completed on time, enabling employees to move on to other unattended tasks. As a result, this could help improve productivity at work.
2. Enhancing decision-making
Utilising enterprise search solutions could help improve decision-making. This is because they allow quick access to information across numerous repositories that aren’t connected. Usually, companies using these technologies can index their assets and make them search-friendly.
The old method of looking through cabinets or shelves of documents for data analysis slows the decision-making process. This software helps by ensuring faster information examination for policy creators as no time is wasted searching for files.
3. Reducing time in onboarding
Onboarding new employees is a task that takes a while in most companies. Introducing technologies like enterprise search software could reduce training time for the human resource department because such programmes enable easy access to data needed. These can be in the form of teaching files or organisation protocols.
By entering simple queries into the software, trainers and trainees can get the needed data much faster than it could be with common search tools. As a result, this reduces the onboarding time significantly and allows new employees to start working earlier.
Besides, when these individuals use this programme in their daily activities, productivity can be enhanced for all workers. Usually, there’s nothing wrong if new employees ask questions on certain issues. However, this can be distracting. But by having a point of access to all information, everyone can work efficiently without interrupting other members.
A digital enterprise search solution can be quite advantageous for any company. However, for those looking to enhance digital efficiency, this tool could have more to offer. Some of the ways this software can be beneficial for you are by improving data searchability and enhancing productivity. The system can also help speed decision-making as data can be reached faster.
In addition, onboarding time is significantly reduced since trainers have easy access to teaching files. By enabling seamless reach to needed content, new members can work independently and may not need to ask for help from colleagues. As a result, increased productivity can be ensured.