How To Keep Costs Down In Your Small Business

When it comes to running a small business, keeping on top of your budget is crucial. There are two areas you’re going to want to focus on to make sure you’re on top of the financials and that’s the money coming into the business and keeping costs down behind the scenes too.

Finding efficiencies and reducing running costs can increase your profit margins. But how do make sure that you’re running your small business finances well? 

Here are some tips you might want to consider. 

Keep Meticulous Records

It’s important to have an easy-to-understand record of every penny coming in and going out of your business. That way you can spot exactly where your money is going and where you could make savings. Also, detailed financial records make it easier to identify tax write-offs that might reduce your liability. 

Depending on the type of business you have, you can do this using a standard accounting package. These can be subscribed to for a low monthly price or sometimes free with a business banking account. 

When it comes to filing your accounts, if you don’t know what you’re doing, you should consult an accountant. 

Automate Where You Can

What do you spend a lot of doing in your business that could be handled automatically by a piece of software? For example, if you’re manually taking customer payments, or counting inventory, you can get a point of sale system here to make this process much easier. You could then use the data to make stock records more accurate and connect it to your email marketing system in order to drive repeat customers. 

Look at the activities you are spending time on and see if you could save time and money by automating them. 

Use Free Systems

There are software programmes and apps for every part of your business. They can make running your business much easier. But these usually come with a monthly subscription, and these can really add up every month. 

Unless you’re using every feature of a particular system, then there’s a good chance that there is a cheaper or free version that could be doing just as good a job. 

Review Your Costs On A Regular Basis

Even if you have a smooth financial system for your small business, you shouldn’t just sit back and rest on this. On a quarterly basis, check for additional savings that could be made on your bills or negotiate rates with your suppliers. 

If you have a contract coming up for renewal on things like insurance or utility bills, don’t just let them auto-renew, shop around for the best deal you can find. Many companies offer new customers better deals. 


Keeping on top of your costs is vital to running a successful small business. There are many ways to do this but in general, it comes down to good decision-making and consistently following good practices when it comes to saving money and recording your financials. Even if your turnover isn’t increasing, reducing costs can improve profits.