Moving office: 4 things you need to know

We have already discussed identifying that it is time to move office, and while the process won’t feel as personal or as life-changing as moving home, relocating your workplace can be a very complicated and drawn-out process.

If, like most offices, your space consists primarily of computers and filing cabinets, you will be faced with the task of transporting expensive, delicate equipment along with important, confidential information. This is not at all a simple task, and it will take precise logistical planning for your move to come off without a hitch.

Of course, relocating office isn’t exclusively about physically transporting items. There are a number of other things you must consider before moving, some of which are easily handled whereas others will take a considerable amount of time and effort. In an ideal world you would move into your new office and be and up and running on the first day — the following four office moving tips will help to make that hope a reality.

Insurance

If you have a work force behind you, you will know all about Employers Liability Insurance. This will help you pay compensation in the event that one of your employees is injured or becomes ill in the course of their work. You must be sure to update your details so as not to void the insurance policy, and you must ensure that your new EL certificate is readily available at your new office. According to the government website, failing to update your details could lead to a fine of up to £2,500 a day, while being unable to present your certificate when asked to could lead to a fine of £1,000.

Organise the packing

A last-minute packing job is a recipe for disaster, with images of keyboards bouncing down flights of stairs coming to mind. You will have to deconstruct desks and office furniture, pack delicate machinery in padded containers, and ensure that confidential files are handled appropriately. By far the easiest and safest way to handle this task is to bring in a professional. Moving and removal firms such as Pickfords offer a specialist packing service that will take care of the moving logistics so you can focus on the formalities that only you can handle.

Update your website and stationery

While it may seem like mere aesthetics, having the correct address on your website and office stationery is extremely important. Professionalism depends heavily on perception, and having an incorrect business address on your website does not translate to professionalism. In addition, it would also harm your chances of securing clients who would prefer to use a local service, and you could be accused of misleading them.

Update your details with suppliers

If your office regularly receives necessities such as water cooler bottles and snacks for a vending machine, you will need to let your suppliers know that you are moving. Do this at least two months before you leave, as suppliers may have to make modifications to their delivery fleet or supply chain in reflection of your new office location.

Above all else, make sure that the hassles associated with moving office don’t outweigh the enjoyment of an exciting new development in your business.